Tuesday, April 5, 2011

Sharing and Subscribing to your Genbook Calendar

There are two ways to set up Calendar Synchronization, so that your Genbook calendar updates an external calendar on the Web or on your computer. The first, via email, is explained here. The following directions are for sharing and subscribing to your Genbook calendar via a webcal/iCalendar URL.

1. Go to your Staff Details page (Settings > "Staff").

2. Turn on Synchronization and select "Use a private URL". This will show you your private Genbook Calendar URL. (If you've shared your calendar with others before and wish to stop sharing, you can regenerate the URL.) Be sure to save your changes.


3. Click in the textbox to select the URL and copy it (Ctrl+C on a PC or +C on a Mac)





4. You're now ready to paste the Genbook calendar's private URL into the appropriate place in your external calendar, so long as that calendar allows you to subscribe to other calendars' feeds via a URL. Below, we've outlined the process for subscribing to your Genbook calendar in Google, Outlook, Thunderbird and iCal.
2
a. Google Calendar

Under "Other Calendars", along the left side of the screen, click "Add"




Then, select "Add by URL"



Paste (Ctrl+P on a PC or +P on a Mac) the URL into the box and click "Add Calendar."


It may take a while (sometimes even up to 24 hours) before Google actually downloads your Genbook calendar.

TIP: If you're experiencing problems with your Google Calendar sync, please have a look at some known issues we and some Genbookers have encountered to see if they apply.

b. Outlook 2010

Click in the ribbon on "Open Calendar" and choose "From Internet…". In older versions of Outlook, click on the "Tools" menu, then "Account Settings", and the Internet Calendars tab.




Paste the URL into the box that pops up and press OK.


Finally, click "Yes" and Outlook will start importing your calendar immediately.


c. Apple iCal

Open iCal and click on Calendar and then "Subscribe…"



Paste the URL in the window that pops up, and click "Subscribe"


On the last screen, you can change the calendar name, description, etc. We recommend setting the Auto-Refresh rate to "Every 5 minutes".



When you're finished, click OK. iCal will immediately begin to download the calendar.

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